KB Article: How to Add a SharePoint Folder to File Explorer
How to Add a SharePoint Folder to File Explorer
Article ID: KB-SPO-001
Version: 1.0
Created By: IT Service Desk
Last Updated: 26/08/2025
Audience: All Staff
📝 Overview
This article explains how to connect a SharePoint folder so that it appears in File Explorer. This allows you to work with files directly from your computer, while keeping them in sync with SharePoint.
📌 Applies To
SharePoint Online
OneDrive for Business
Windows 10/11
🚀 Steps to Add a SharePoint Folder
Option 1 – Sync SharePoint Folder via OneDrive (Recommended)
Open your browser and go to the SharePoint site.
Navigate to the Document Library (folder) you want to sync.
Click Sync in the top menu.
Allow the OneDrive app to open when prompted.
Sign in with your Microsoft 365 account if required.
The SharePoint folder will now appear in File Explorer under OneDrive – <Company Name>.
✅ Any changes made in File Explorer will automatically sync to SharePoint.
Option 2 – Add Shortcut to OneDrive
Open the SharePoint library in your browser.
Click Add shortcut to OneDrive.
The shortcut will appear in File Explorer under your OneDrive.
Option 3 – Map SharePoint as a Network Drive (Not Recommended)
⚠️ This method is less reliable and not supported by all environments.
Copy the SharePoint library URL (up to .../Documents).
In File Explorer, right-click This PC → Map network drive.
Choose a drive letter (e.g. S:).
-
Paste the SharePoint path in the format:
\\companyname.sharepoint.com@SSL\sites\Sitename\Documents
Tick Reconnect at sign-in and enter your Microsoft 365 credentials.
💡 Tips & Troubleshooting
Ensure OneDrive is running (blue/white cloud icon in the taskbar).
Large libraries may take time to sync fully.
If sync fails, try restarting OneDrive or signing out/in again.
For further help, contact the IT Service Desk.
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